To provide safe and fun athletic opportunities for youth team sports in a competitive and instructional environment

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Coach requirements and responsibilities

  • Commitment to coach must be made by registration deadline.


  • Assessment sheets will be provided to evaluate girls on scale of 1-5 in the areas of hitting, running, fielding and pitching.


  • Head coaches only
  • Draft order will be picked out of a hat
  • Snake Format
  • Each team will pick a pitcher first
  • The draft will remain confidential as it is our belief that players in a recreational sport don’t need to know what order they were picked in.

Parent Meeting

Aquire help for the following roles and communicate as much as possible with the parents.

Promote a team mentality of "fun first".

  • TEAM MOM (s)
  1. Snack Parent
  2. Pictures for website
  3. Dugout
  4. Bookkeeper
  • Assistant Coach
  • Base Coach
  • Game Changer App Manager

Background Checks

  • Must be completed prior to season opener


  • Will be delivered just before the first game


  • Provide continued coaching of softball fundamentals, skills, and techniques throughout the season
  • Promote and support through email of past team in between seasons, and current team of all WCWAA clinics, camps, fundraisers, sponsorships, etc
  • MUST complete evaluation form used in the pre-season assessments and at the end of each season


  • Clean up dugouts, cages and field after games and practices. Ask opposing coaches to do the same once games conclude. 
  • When moving pitching mounds, fill the anchors with plugs
  • Rake pitcher’s mound
  • Line fields before the first game each day during EOS tournament
  • Lights out by 10PM. If last to leave, make sure they are off

Pre-build Game Roster

  • Document your lineup before game
  • Bring copies for coaches and opposing teams

Coach Readiness- Dates

  • Assessments
  • Draft
  • WCWAA Coach Meeting and Equipment Handout
  • Mandatory Char-Meck Meeting
  • Season Opener
  • Last Regular Season Game
  • EOS Tournament
  • EOS Tournament Championship


ALL gear must be returned to the shed or the commissioner at the completion of each season.

  • Hitting Sticks
  • Tees
  • Catchers Gear
  • Game Balls (To be given out at Char-Meck Coaches Meeting)
  • Practice Balls

Weather issues with Practices/Games

  • Practices are cancelled at coaches discretion due to weather or field conditions.
  • Game cancellations are up to home field coach or board member. Rule of thumb is to get the game in if possible.

Rescheduling Games

  • Games are not rescheduled for any reason other than weather or school related functions that affect a large number of players.


  • Rules will be handed out at their coaches meeting
  • Enter game scores and innings pitched on the Char-Meck site

Playing time

  • 6u - Fun First. all players play all positions all season
  • 8u - Fun First. All players need to own one outfield and one infield position to play each game all season. Justification is from a competitive standpoint you will always have a player in a position that knows what to do at that position at any moment during a game. Develop your players, don't just coach them.
  • 10u - Fun First. Maximize your player’s ability at more than one position. Develop any new players to softball rotate them accordingly infield and outfield.
  • No player should sit more than one inning in a regular season game.

Coach complaints

  • Coach will immediately send that email or relay that voicemail, text message to the board for reply back to the parent